HR Associate Job Description Template

[Company Name] is looking for an ambitious HR Associate to join our HR department.

You will be responsible for providing assistance to our HR and Recruiting Managers by handling various day-to-day operational tasks required for the efficient performance of our department. You will support our recruiters by reviewing applications, screening candidates, and documenting applicant information.

To carry out these duties successfully, you should have previous experience working in HR and a good understanding of U.S. labor laws. You are expected to possess superior communication, negotiation, and interpersonal skills. Fluency in both spoken and written English is mandatory. Working knowledge of HR management systems, while not required, is a big advantage for this role.

Responsibilities

• Support our recruiters by monitoring job boards we’re using to source candidates, reviewing applications, and documenting applicant information
• Respond to candidate inquiries regarding open positions, including questions about the selection process, compensation, employee benefits, and career advancement opportunities
• Perform preliminary candidate screening by assessing candidate portfolios, performing background checks, documenting all relevant applicant information, and reporting significant details to senior managers
• Help our recruiters organize the onboarding process by creating the necessary resources and documents for processing and training new recruits
• Assist in onboarding new hires by issuing contracts and other enrollment documents and leading new employee orientation meetings
• Keep track of all employee contracts, leaves, promotions, and contract terminations while ensuring data confidentiality
• Answer staff members’ questions about HR policies and procedures
• Maintain our HRMS database and stay up to date on any changes to internal procedures and policies

Requirements

• Bachelor’s degree in Human Resources, Communications, Business Administration, or a similar field
• 2+ years of experience working in an HR department
• Knowledge of labor legislation and best practices in HR
• Working knowledge of HR management systems, such as BambooHR and Natural HR
• Proficiency in MS Word and Excel (or Google Workspace)
• Superior written and spoken communication skills
• Excellent interpersonal and negotiation abilities
• Approachable demeanor

Salary Ranges for HR Associates

Salaries for HR Associates vary depending on multiple factors, such as a candidate’s level of education, previous work experience, and geographical location. The average salary for this role in the U.S. is around $63,000 annually, as stated on Glassdoor.

Take a look at the table below to see how the average yearly income of HR Associates differs across several major cities in the United States:

Similar Roles to HR Associate

To create a good job description, you have to customize it according to the specific requirements your company has and specific daily tasks an HR Associate is expected to handle in your team. It is important to clarify expectations regarding previous work experience, education, relevant HR certifications, and any software skills required to perform the job with minimum supervision.

A well-defined list of requirements will discourage unqualified candidates from applying. At the same time, you will attract better talent that can match all your job specifications.

You should also give good candidates some extra motivation to apply with your company instead of a competitor. To do so, list out all the benefits they can expect in your organization. State your PTO and health insurance policies, yearly bonuses, and career advancement opportunities. This way, you will help good candidates realize that your company is a great place for them.

If your team needs more HR professionals, take a look at the list below to find job description templates for other roles that might be a good match for your business:

• HR Analyst
• HR Operations Manager
• HR Intern
• HR Recruiter
• Human Resources Officer
• HR Training and Development Officer
• HR Systems Administrator
• HR Clerk
• Human Resources Chief of Staff

Get More HR Associate Job Descriptions Inspiration

If you’re not sure how to adapt our job description template to attract skilled candidates, check out what other companies are doing to make compelling job ads. 

The following job boards offer some top-notch HR Associate job description examples that can provide inspiration for your own job ad:

1. Glassdoor
2. LinkedIn
3. Naukri
4. Indeed
5. Talent.com

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