HR Information System Analyst Job Description Template

[Company Name] is looking to hire a multi-talented, committed, and experienced HR Information System Analyst to support our HR department and boost the company’s efficiency.

As an HR Information System Analyst with [Company Name], you will run the entire HRIS framework and be responsible for its functionality and future-proofing.

Your role is a pivotal support function within [Company Name], enabling us to manage our team better. You will provide system support, suggest improvements, analyze data, and plan future upgrades. Your work will ensure an efficient, people-centric HR department now and going forward.

Responsibilities

• Manage, maintain, and provide support for the current HRIS framework
• Suggest improvements to boost system efficiency or capacity
• Work with departmental heads to generate, design, and implement HRIS upgrade plans
• Execute changes with minimal disruption
• Work with HR Management to analyze HR data
• Design future HRIS frameworks in line with our growth plans

Required Skill Set

• Tertiary qualification in either IT or HR
• Diploma or equivalent qualification in the other discipline
• Expert knowledge of all major HRIS frameworks (SAP, Oracle, etc.)
• Coding and programming expertise
• Understanding of business processes
• Expert data analysis skills
• Project management knowledge
• Excellent communication skills
• Strategic planning ability
• Ability to multitask and meet deadlines

A Human Resources Information System Analyst maintains, monitors, and analyzes the HR Information Systems (HRIS) in an organization to ensure they deliver optimum service. The role performs a mix of IT and HR disciplines and is pivotal to the efficient running of the HR department. 

The HR Information System Analyst’s role is multi-faceted and encompasses all aspects of HR. HR Information System Analysts are often regarded as the first point of contact for all HR-related queries from the workforce and must possess broad knowledge of many different fields. 

Similar Job Titles:

Human Resources Associate, HR Generalist, HR Administrator, HR Specialist, HR Technician

What Does an HR Information System Analyst Typically Do?

A Human Resources Information System Analyst analyzes the functionality of HR information systems, maintains them, upgrades them when necessary, and works with the data in the systems to support the HR department. 

Specific tasks for the Human Resources Information System Analyst include:

1. Maintaining current HRIS
2. Identifying opportunities to improve systems
3. Collaborating with all internal stakeholders to determine business needs
4. Designing systems or upgrades or suggesting additions to meet these needs
5. Integrating system upgrades or add-ons
6. Analyzing HR data and reporting to management
7. Fixing issues, glitches, and system problems
8. Planning for future systems requirements

Maintaining Current HRIS

Day-to-day maintenance of current systems is one of the Human Resources Information System Analyst’s highest-priority tasks. The goal is to ensure minimum downtime and maximum efficiency.

Identifying Opportunities To Improve Systems

The Human Resources Information System Analyst looks for possible improvements to the current system and employs coding and programming skills to implement them. This task should be within the capabilities of a Human Resources Information System Analyst without recourse to external resources.

Collaborating With All Internal Stakeholders To Determine Business Needs

The Human Resources Information System Analyst should work actively with all possible departmental managers to understand their business needs, as well as streamline the HR function across the whole organization.

Designing Systems or Upgrades or Suggesting Additions To Meet These Needs

To be successful in their role, Human Resources Information System Analysts must understand the business needs and ramifications fully. This enables them to design and implement tools that improve efficiency for all internal stakeholders.

Integrating System Upgrades or Add-Ons

The Human Resources Information System Analyst should integrate all necessary upgrades, add-ons, or enhancements with minimum disruption to the business.

Analyzing HR Data and Reporting to Management

As custodian of all HR-related data—employee records, payroll information, leave, learning and development activities—the HRIS Analyst extracts valuable insights from this data and compiles reports for the HR management as required.

Fixing Issues, Glitches, and System Problems

Day-to-day breakdown repairs must be executed quickly and with minimum disruption to those affected. Issues must be treated as priorities and dealt with as quickly as possible to minimize downtime. The Human Resources Information System Analyst must use strong time-management skills to fix such problems while not losing momentum on other tasks.

Planning for Future Systems Requirements

The Human Resources Information System Analyst should also advise HR management and other departmental heads on potential future requirements for the HRIS. The role should refer to medium- to long-term business forecasts and organizational structure plans.

Roles an HR Information System Analyst Typically Collaborates With

The Human Resources Information System Analyst will work closely with the following roles: 

HR Information System Analyst Salary

The national average salary for an HR Information System Analyst will typically be between $46,000 and $75,000 per annum in the U.S. The median is around $58,900.

What Is the HR Information System Analyst Pay Difference by Location?

Average salaries for an HR Information System Analyst differ by location as follows:

What Is the HR Information System Analyst Pay Difference by Experience Level?

Depending on experience, HRIS Analyst’s pay will vary as follows: