[Company Name] is looking to hire an experienced, versatile, and expert HR Specialist to manage and improve critical HR tasks in our company.
You will be experienced in all aspects of HR work, but you are now looking to specialize. You will be excited by the challenge of managing a small number of business-essential areas of HR, and you are looking to develop your career as a subject expert.
You will be expected to think strategically, act tactically, and collaborate closely with all areas of our company.
As an HR Specialist, Your Responsibilities Will Include
Analyzing and forecasting short-, medium- and long-term recruitment needs
Implementing recruitment plans
Running performance review processes across the company
Developing and managing L&D plans
Overseeing and improving company benefit packages
Overseeing company policy and procedures
Required Skill Set
The HR Specialist should possess the following qualifications, skills, and attributes:
Bachelor’s Degree in HR
At least five years’ experience working in an HR capacity
Expert knowledge of HR planning
Expert knowledge of common HRIS (SAP, Oracle, etc.)
Excellent communication skills
Expert understanding of the L&D field
Experience in benefit scheme administration
Collaborative mindset
Ability to multitask
An HR Specialist helps with recruitment, training, and policies in an organization. Often working as a member of the HR department and reporting to the HR Manager, an HR Specialist will possess expertise in one or two specific areas of the HR function.
An HR Specialist will have experience in all areas of HR but will be tasked with more complicated issues in specific areas—such as recruitment, benefits, or organization policy. The role often requires intense collaboration with departmental managers across the organization and supporting the organization in reaching its business objectives.
The HR Specialist job is a mid-level position and may lead to a Senior Specialist or a management role.
An HR Specialist ensures that recruitment, training, support, policy compliance, and benefits administration function optimally in an organization. The HR Specialist must be an expert in all these fields and have some strategic input in addition to being responsible for implementation.
An HR Specialist’s assigned tasks will vary depending on the organization but may include:
Carrying out recruitment needs and analysis activities
Managing recruitment processes
Developing and implementing company policies and procedures
Creating learning and development plans
Planning quarterly, semi-annual, and annual performance reviews
Managing benefit scheme uptake and use
Ensuring all employee records are up to date, complete, and correct
Carrying Out Recruitment Needs and Analysis Activities
The HR Specialist must liaise with department heads and HR management to understand current and future staffing requirements for each department. This will involve understanding business growth plans and current productivity levels to determine whether more staff is needed. The HR Specialist should also forecast for mid- to long-term requirements and plan accordingly.
Managing Recruitment Processes
The HR Specialist must oversee recruitment according to the above plan, ensuring that all stakeholders are in the loop. The HR Specialist may be tasked with actual involvement in the recruiting of employees, but the focus is primarily on ensuring the process runs to schedule.
Developing and Implementing Company Policies and Procedures
The HR Specialist should have a clear understanding of both required policies and organization-specific procedures. These should be checked regularly and updated as required, and new policies developed in line with legislative changes. The HR Specialist must implement the policies by ensuring that they are disseminated, understood, and adhered to.
Creating Learning and Development Plans
The HR Specialist liaises with department heads and supervisors to ascertain training needs across the whole organization and develops an organization-wide training plan. The training plan should cover hard- and soft-skills training, coaching roles, and mentorship responsibilities. The HR Specialist should also be able to link the learning and development plan to specific empirical business targets.
Planning Quarterly, Semi-Annual, and Annual Performance Reviews
The HR Specialist must plan the entire review process in collaboration with department heads. The planning will include scheduling, creating documentation or automated processes, training managers on review protocol, and developing systems to collate the results. The HR Specialist must then generate reports on the results of each review process and should be prepared to give feedback to managers.
Managing Benefit Scheme Uptake and Use
The HR Specialist must ensure that all organizational benefit schemes are known, understood, and being used by employees. The HR Specialist should be able to analyze uptake and use on a micro level and should collaborate with HR management and departmental heads to address any issues.
Ensuring All Employee Record Are Up To Date, Complete, and Correct
The HR Specialist must ensure that all statutory and organization-specific records are maintained and accessible. This task may also include analyzing employee trends and generating ad hoc reports for management.
Roles an HR Specialist Typically Collaborates With
An HR Specialist will work closely with the following posts:
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