[Company Name] is looking to hire an experienced, diligent, and reliable Payroll Manager to oversee our payroll function.
You will run the weekly and monthly payroll function and will be responsible for ensuring our staff is paid on time and correctly. You will also work closely with HR and finance to guarantee compliance with legislation and will have input into our strategic planning processes.
You will lead a team of payroll specialists and will help them grow and develop.
Payroll Manager Responsibilities
Overseeing all payroll runs
Preparing reports for management
Ensuring compliance with legislation and company policy
Liaising with external auditors
Ensuring all payroll data is kept current
Leading the payroll team
Required Skill Set
Bachelor’s degree in Payroll, HR, Accounting, or Finance
At least five years’ experience in a payroll position
Expert knowledge of common payroll systems
Expert knowledge of common HRIS
Attention to detail
Team leadership experience
Collaborative mindset
A Payroll Manager runs the payroll system in an organization and ensures salaries, benefits, and deductions are calculated correctly and processed on time.
A role is a typical first-line manager, responsible for the implementation and maintenance of the payroll infrastructure. It requires attention to detail, detailed knowledge of relevant legislation, and a thorough grasp of the organization’s compensation policies and procedures.
A Payroll Manager must also lead the payroll team, ensuring team members can improve, grow, and progress continuously.
A Payroll Manager oversees and manages payroll procedures in the organization, ensuring that the payroll team completes all payroll tasks correctly and on time. The role primarily involves implementation but may include some system development and maintenance work.
The Payroll Manager’s responsibilities will typically include:
Overseeing weekly and monthly payroll runs
Ensuring compliance with all relevant legislation and organizational policies
Managing changes to payroll data
Preparing weekly and monthly payroll reports for management
Liaising with auditors
Working with the HR and finance teams to ensure payroll is aligned to organizational strategy
Resolving payroll issues and conflicts
Leading the payroll team
Overseeing Weekly and Monthly Payroll Runs
The Payroll Manager is responsible for the accuracy and completeness of each payroll run and checks the payroll team’s work before it is handed on to finance for processing. Attention to detail is crucial, although most reconciliation will be automated.
Ensuring Compliance With All Relevant Legislation and Organizational Policies
The Payroll Manager ensures that the payroll system reflects all applicable tax regulations, labor laws, and company-specific policies. Any changes must be understood and implemented quickly to maintain compliance, and the role should liaise regularly with Accountants and Tax Advisors to remain in the loop.
Managing Changes to Payroll Data
The Payroll Manager makes sure that all new hires, promotions, and exits in the organization are reflected in the system. This task also involves close collaboration between departmental managers, supervisors, and the payroll team. The Payroll Manager should also be aware of any departmental plans for special bonuses, performance incentives, or overtime and ensure these are logged in the system.
Preparing Weekly and Monthly Payroll Reports for Management
Weekly or monthly payroll reports detail departmental payroll spend, trends, and any anomalies and are crucial to ensuring departments do not overspend. The Payroll Manager must prepare reports and confirm they are understood by providing executive summaries for departmental heads.
Liaising With Auditors
The Payroll Manager will collaborate closely with auditors, providing them with the information they require. The Payroll Manager’s task is often crucial to ensuring that audits run smoothly, so they must be prepared and approach the audit with the right attitude. Teamwork and collaboration can often make the difference between successful and troublesome audits.
Working With the HR and Finance Teams To Ensure Payroll Is Aligned to Organizational Strategy
The Payroll Manager understands the financial and HR strategy of the organization and ensures that the payroll function is aligned with the organization’s goals. These may include compensation realignments, changes in headcount, shifts to more performance-based remuneration, or even major structural changes such as new acquisitions.
Resolving Payroll Issues and Conflicts
The Payroll Manager strives towards 100% accuracy in all payroll matters. Any errors must be fixed quickly and completely. The Payroll Manager should also run a root-cause analysis to understand and rectify any recurring issues, liaising with finance, HR, and departmental heads to follow up and ensure success going forward.
Leading the Payroll Team
The Payroll Manager is responsible for the growth, development, and advancement of the payroll team members. They oversee their work, provide feedback, and give feedback that facilitates professional development.
Roles a Payroll Manager Typically Collaborates With
A Payroll Manager will work closely with the following posts:
HR Administrator Job Description Template [Company] is known as a caring employer, and we put emphasis on employee satisfaction. We are looking for a diligent and thorough HR Administrator to…
Senior HR Executive Job Description Template We are looking for an experienced Senior HR Executive to supervise various HR functions, such as staffing, recruitment, compensation, and training and development. In…
HR Finance Manager Job Description Template [Company Name] is looking for a seasoned, ethical, and highly organized HR Finance Manager to lead and provide oversight to our HR and finance…
Human Resources Team Leader Job Description Template [Company] is committed to the wellbeing of its employees and requires a dedicated Human Resources Team Leader to ensure our HR function supports…
Global HR Manager Job Description Template [Company] is looking for a Global HR Manager to develop our company’s international HR strategies and be in charge of all high-level HR activities…
Recruiting Supervisor Job Description Template We’re looking for an experienced Recruiting Supervisor to provide leadership and supervision to our recruiting team to ensure they implement best practices in the recruitment…