[Company Name] is a fast-growing organization and requires the services of a dynamic Recruiting Coordinator to help us reach our recruitment goals.
You should have experience with the recruitment process and understand how to turn recruitment plans into reality.
You will become part of a recruiting team that is driven, motivated, and committed to shaping the future of our company.
Recruiting Coordinator Job Responsibilities
Transforming departmental hiring needs into an overarching recruitment plan
Running end-to-end recruitment drives
Managing candidates and running interview and selection processes
Compiling shortlists and presenting candidates to management
Providing weekly updates to management
Representing the company at external recruitment events
Required Skill Set
Bachelor’s degree in HR or similar
At least four years’ experience in a recruitment role
Vast experience with common HR Information Systems (SAP or Oracle, for example) and Applicant Tracking Systems
Expert computer skills
Excellent written and verbal communication
Expert interview and assessment skills
Complete attention to detail
Proven ability to handle sensitive information with confidentiality
Strong enthusiasm and desire to help others
A Recruiting Coordinator works in an organization’s HR department, planning and running recruiting activities and acting as an intermediary between an organization and potential new hires.
A Recruiting Coordinator’s role is to understand the strategic recruitment plan of the organization and run recruitment processes accordingly.
Successful Recruiting Coordinators can advance into a Recruiting Consultant or an HR supervisory role.
A Recruiting Coordinator assists a Hiring Manager or HR Manager in developing recruitment plans and ensures that the plans are executed flawlessly and the vacancies filled with qualified people.
A Recruiting Coordinator’s role consists of:
Assisting HR Management in developing an annual recruitment plan
Ensuring job descriptions are up-to-date
Creating and placing job ads
Running interviews, assessments, and shortlist processes
Maintaining communication with applicants
Reporting to management on recruitment progress
Representing the organization at recruitment events
Assisting HR Management in Developing an Annual Recruitment Plan
Departmental recruitment plans are developed by departmental heads and collated by the HR Manager or the Hiring Manager to form the organization’s annual recruitment plan. A Recruiting Coordinator breaks the plan down into month-by-month recruitment activities and tasks.
A Recruitment Coordinator prioritizes the individual recruitment requirements and may collaborate with external recruitment agencies to determine the most appropriate timelines and methods to deliver against the plan.
Ensuring Job Descriptions Are Up-to-Date
A Recruiting Coordinator retrieves job descriptions from the departmental heads and ensures they are complete and up-to-date. In some cases, new job descriptions must be written and a Recruitment Coordinator collaborates closely with the departmental heads, the Hiring Manager, and the HR Manager to reflect the job requirements accurately.
Creating and Placing Job Ads
The job descriptions form the basis of job ads for each vacancy, and a Recruiting Coordinator creates ads that are clear, concise, and represent the organization as an attractive employer.
Recruiting Coordinators in larger organizations place the ads in relevant media and track responses and applications.
In smaller organizations, the task of placing and tracking job ads and subsequently managing applications may be outsourced to a recruitment agency. In this case, a Recruiting Coordinator is responsible for liaising with the agency to make sure tasks are completed satisfactorily and on time.
Running Interview, Selection, and Assessment Processes
A Recruiting Coordinator is in charge of running all the initial interviews, shortlisting candidates, and running assessment processes, psychometric tests, and background checks. The best candidates are presented to the respective departmental head and the Hiring Manager for final interviews preparatory to selecting the best candidate. A Recruiting Coordinator is responsible for logistics, scheduling, arrangements, interviews, and assessments.
Managing and Communicating With Applicants
All candidates, whether or not they are successful, should have a favorable impression of the hiring organization. A Recruiting Coordinator maintains communication with all applicants to ensure they are treated with respect and dignity. In some cases, unsuccessful applicants may be impressive enough to warrant being kept on file as potential future hires. A Recruiting Coordinator ensures such candidates are happy with being retained for future reference.
Reporting to HR Management on Recruitment Progress
The work of Departmental Managers, Hiring Managers, and HR Managers is inevitably affected by the outcome of planned recruitment activities. A Recruiting Coordinator ensures that they are kept in the loop with weekly progress reports on the status of all vacancies. This task requires project management knowledge, and a good Recruiting Coordinator will develop processes to both plan and track recruitment progress and generate automated reports.
Representing the Organization at Recruitment Events
Many organizations take part in trade fairs, symposia, or recruitment events to highlight their position as a favorable employer. A Recruiting Coordinator may be tasked with representing the organization at such events. Their tasks at such events will be to present the organization, hand out information, answer questions, and interact with potential employees.
Roles a Recruiting Coordinator Typically Collaborates With
The following roles work closely with a Recruiting Coordinator:
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