What Is a Staffing Agency Virtual Assistant?

A Staffing Agency Virtual Assistant is a self-employed professional working remotely and providing services that support recruitment processes. They’re a more affordable alternative to full-time Recruitment Assistants. 

These professionals are trained to perform a wide variety of tasks, such as creating job descriptions, preparing and posting job ads, profile matching, background checking, assessing candidates through online tests and interviews, drafting offer letters, new hire onboarding, etc.

They adjust their schedule to yours, unlike a full-time worker who is available during certain hours only. Because you’re not limited to your geographical location when recruiting remotely, you can hire a Virtual Assistant from another time zone, delegate them a task after your business hours, and have it done for the next morning.

What Does a Staffing Agency Virtual Assistant Do?

Staffing Agency Virtual Assistants’ responsibilities depend on what the particular business needs, but the usual Virtual Assistant services in staffing agencies include:

• Creating job descriptions—Whenever there’s a need for a new role within a company using the services of a staffing agency, a Virtual Staffing Assistant can create persuasive pieces of writing that describe the offer. This work requires a significant amount of time since they have to research how other companies write their descriptions for similar roles and communicate with you to clearly define the duties and requirements of this role in your company. Instead of hiring a full-time employee and having to pay for their off time, have a Staffing Agency Virtual Assistant jump in on-demand
• Conducting online interviews—Digital interviews are conducted using conferencing programs, online chats, or audio calls. These accelerate the recruitment process significantly, and you can interview and test a larger number of candidates daily. Engaging a Staffing Agency Virtual Assistant instead of employing full-time personnel is cost-effective but will also free up your calendar
• Writing job offers—Writing formal letters takes skill and practice, and as a business owner, you don’t have to bother learning how to do it. You can employ Virtual Assistant Recruiters based on workload instead—they’re already experienced in drafting formal offers as it’s one of the skills that sell their services on the market, and you won’t have to worry they’ll struggle with it or need additional coaching

How Much Does It Cost To Hire a Virtual Staffing Agency Assistant?

Determining the salary of a Virtual Assistant involves various factors. Their hourly rate depends on their experience (those who have already handled the required tasks before usually charge more), geographic location, industrial niche, and any business-specific circumstances. Hourly rates can be higher for deadline-driven jobs that involve more complex tasks. 

The average annual salary of a Virtual Staffing Agency Assistant is $43,961 per year. Virtual Assistants cost less than in-house workers, but this is not the only benefit of hiring one. Here’s why you should hire a Virtual Assistant:

• You’ll get to focus on core business areas—While your Virtual Assistant is focused on supportive tasks, you get to concentrate on the tasks with a higher priority—product/service development, effective messaging, client relationships, and other
• Virtual Assistants are cheaper—Hiring full-time employees involves a plethora of expenses other than a fixed salary—health insurance, paid time off, taxes, and similar. With a Virtual Assistant being an individual contractor, you don’t need to pay for these, as they are covering such expenses themselves
• Virtual Assistants excel in time management—Virtual Assistants are focused on increasing the chances of a client re-hiring them, so they make sure they’re always on schedule
• You can engage them on-demand—You can engage a Virtual Assistant whenever needed and for particular tasks only, without locking yourself into a full-time employment contract. If you’ve just started a business and cannot afford full-time staff yet, occasionally paying for Virtual Assistant services is a great idea

Expert Tips on Hiring a Staffing Agency Virtual Assistant

Our remote team expanded from 1 to 45 people in just 18 months—here are some of our experience-based tips on simplifying the hiring process:

1. State the prerequisites and the expectations precisely. Use clear and concise language to properly communicate your idea of an ideal Virtual Assistant, and those who do not match your vision will be less likely to apply. This helps reduce the time spent on reviewing applications
2. Test candidates’ qualifications. A strong portfolio matters, but it’s not necessarily a reliable predictor of Virtual Assistant’s performance—have them prove their competence by testing everything you find essential (English proficiency, relevant software usage, time-management skills, etc.). Conducting tests also helps eliminate the unconscious bias coming from first impressions solely
3. Don’t rush your decision. If needed, prolong your recruitment process until you’re convinced you won’t have to oversee your Virtual Assistant’s performance all the time. Otherwise, you’re invalidating what you’re trying to achieve—handing them over a portion of your workload so that you can focus on business fundamentals
4. Facilitate the recruitment process with an automated hiring funnel. Hiring remotely can get chaotic. You can prevent getting lost in applications by setting up the talent acquisition funnel. It will help you segment the process into chunks and closely monitor the progress of each phase. Talent acquisition funnels come with features that can automate the email exchange with candidates and reduce the need for lengthy email chains since candidates can track their progress on their own

Hire a Reliable Staffing Agency Virtual Assistant, Faster

You can think of Workello as the perfect virtual hiring assistant. Our fully automated hiring funnel is the product of countless hours, over $100,000, and dozens of iterations. With Workello, you can automate testing, scheduling, and email correspondence with candidates so you can focus on scaling your business and maximizing revenue.

Here’s how Workello makes hiring Staffing Agency Virtual Assistants a breeze:

1. Sign up for a free Workello account and launch your automated, pre-configured hiring funnel in less than 3 minutes
2. Post your job ads across LinkedIn, Monster, Facebook, Indeed, and all your other hiring channels and link to your Workello job ad
3. See all your candidates in a single, unified Workello dashboard, regardless of which hiring channel they applied from
4. Reject, test, interview, and send offers to Staffing Agency Virtual Assistants with a single click
5. Filter out unqualified candidates with Workello’s built-in testing feature
6. Trigger automated emails and move candidates through your hiring funnel simply by changing their status from a drop-down menu
7. Minimize transactional questions by enabling candidates to see a live status page that tells them exactly which stage of your hiring funnel they are in

Don’t waste hundreds of hours looking for a perfect Staffing Agency VA that’s supposed to save you valuable time. Set up a fully automated hiring funnel with Workello, cut your hiring costs by 50%, and start accepting ideal candidates today!

Sign up now and review 10 Staffing Agency Virtual Assistant tests for free.