What Is a Virtual Scheduling Assistant?

A Virtual Scheduling Assistant works as an independent contractor who provides technical and administrative support to individuals and companies of all sizes, from a remote location. 

These professionals handle repetitive office duties, such as scheduling appointments and meetings, keeping timetables, and notifying participants in advance to ensure high attendance rates.

By managing your work calendar, a Virtual Assistant gives you room to focus on more vital activities, such as promoting your brand, attracting new clients, and generating revenue.

Besides the aforementioned services, hiring a Virtual Assistant offers many other advantages as well. For example, you can:

• Hire on an international scale, and find a suitable Virtual Scheduling Assistant at an affordable rate
• Avoid additional expenses for employee training, office space, utilities, equipment, or other supplies

What Does a Virtual Scheduling Assistant Do?

The precise services a Virtual Scheduling Assistant offers depend on a number of factors, the most notable being a candidate’s field of expertise, the type of company they work for, and the nature of their work agreement.

While specific duties tend to vary significantly by industry, the typical responsibilities of most Virtual Scheduling Assistants include:

• Scheduling appointments—As their name implies, these professionals are responsible for setting and confirming appointment dates, notifying participants of any changes in a timely manner, and checking up on expected attendees to minimize the number of absences 
• Arranging meetings—These experts can also be responsible for keeping track of upcoming meetings, notifying all participants in advance, and—depending on their arrangement—creating brief meeting recaps and mailing them to attendees
• Making timetables—One of the most crucial duties of a Virtual Scheduling Assistant is to carefully plan and organize your work calendar, map out your weekly and monthly tasks, track ongoing projects, and manage specific project deadlines. For this reason, they must possess solid knowledge of time-management software
• Setting up reminders and automated confirmation emails—Virtual Scheduling Assistants can also be put in charge of creating reminders for important events, automating confirmation emails so you don’t have to manually respond to all event notifications, and sending confirming event dates on your behalf

How Much Does It Cost To Hire a Virtual Scheduling Assistant?

Not all Virtual Assistants have the same rates. A VA’s salary varies based on a few factors, including their level of education, previous experience in the role, the current market rate, and their geographical location.

According to ZipRecruiter, the typical annual salary of a Virtual Scheduling Assistant in the United States amounts to $36,732, which is $18 per hour.

One of the key advantages of having a Virtual Scheduling Assistant instead of a regular Personal Assistant is that VA’s are only paid for the hours worked. 

For a business, the cost of a Virtual Assistant is solely dependent on the VA’s rates since there are no additional expenses you have to worry about. In other words, you don’t have to pay for employee benefits, paid time off, or even their professional taxes—you only pay for the job done.

This makes Virtual Assistants particularly well-suited to carrying out responsibilities that realistically take only 4 to 5 hours a day. You also don’t need to worry about providing them with any regular employee benefits, such as sick leave, vacation time, holidays, insurance, and similar perks.

Expert Tips on Hiring a Virtual Scheduling Assistant

Getting a Virtual Scheduling Assistant can save you a lot of time and money, but finding the right fit for your company can be a challenge. You’ll be entrusting the new employee with important tasks and equally sensitive company information, so you need someone who is both trustworthy and thoroughly qualified for the job.

To help you attract and hire a skilled Virtual Scheduling Assistant, we’ve compiled some handy tips in the list below:

1. Make your job ad as specific and detailed as possible—To attract a competent individual who can perform tasks with minimum supervision, you need an in-depth job ad that accurately reflects all the responsibilities of the position. This includes listing out the required level of experience, education, skills, and any additional credentials that can verify a candidate’s expertise
2. Thoroughly evaluate dozens of candidates—Instead of snatching up the first decent VA that crosses your way, you should carefully review enough candidates to have a solid base for comparison. This is the only reliable way to increase your odds of finding a Virtual Scheduling Assistant with the right skill set for the job
3. Don’t let low pay rates affect your judgment—Don’t base your decision around low service rates. You won’t save a lot of money, and the candidate you choose can turn out to be highly inexperienced and in constant need of supervision. To avoid this, always hire the most skilled VA you can find, even if their services are slightly pricier

Searching for the ideal Virtual Scheduling Assistant can be a grueling, time-consuming process if you’re doing it manually. As you’re rifling through applications and reviewing resumes, your business will slowly start to falter.

This is why we’ve developed Workello—a fine-tuned, fully automated hiring funnel designed to streamline the hiring process. It easily filters out unqualified candidates while simultaneously helping you attract and hire a suitable professional with all the adequate skills and knowledge that the role demands.

Hire a Reliable Virtual Scheduling Assistant Faster

You can think of Workello as the perfect virtual hiring assistant. Our fully automated hiring funnel is the product of countless hours, over $100,000, and dozens of iterations. With Workello, you can automate testing, scheduling, and email correspondence with candidates so you can focus on scaling your business and maximizing revenue.

Here’s how Workello makes hiring Virtual Scheduling Assistants a breeze:

1. Sign up for a free Workello account and launch your automated, pre-configured hiring funnel in less than 3 minutes
2. Post your job ads across LinkedIn, Monster, Facebook, Indeed, and all your other hiring channels and link to your Workello job ad
3. See all your candidates in a single, unified Workello dashboard, regardless of which hiring channel they applied from
4. Reject, test, interview, and send offers to [keyword] Virtual Assistants with a single click
5. Filter out unqualified candidates with Workello’s built-in testing feature
6. Trigger automated emails and move candidates through your hiring funnel simply by changing their status from a drop-down menu
7. Minimize transactional questions by enabling candidates to see a live status page that tells them exactly which stage of your hiring funnel they are in

Don’t waste hundreds of hours looking for a perfect Virtual Scheduling Assistant that’s supposed to save you valuable time. Set up a fully automated hiring funnel with Workello, cut your hiring costs by 50%, and start accepting ideal candidates today!

Sign up now and review 5 Virtual Scheduling Assistant tests for free.