What Is a Calendar Management Virtual Assistant?

A Calendar Management Virtual Assistant is an independent contractor who helps a company’s business owner and other team members organize (and optimize) their schedules. They can schedule, cancel, and reschedule appointments, book trips and reservations, research accommodations, prepare itineraries and other travel documents, arrange meetings, plan events, and send reminders and email invitations.

Engaging a Virtual Assistant is also a great solution if you need extra help with various administrative tasks, such as responding to emails, answering calls, handling payroll, and similar, but you don’t want to hire a full-time employee. 

On average, C-level roles have approximately 17 weekly meetings, and the number only increases as companies grow. If you’re struggling to keep up with your hectic schedule, having a Calendar Management VA will help you be more organized and punctual. This will also free up your time to work on securing more business opportunities and scaling your company.

What Does a Calendar Management Virtual Assistant Do?

While VAs can offer a wide range of services, the day-to-day tasks of a Calendar Management Virtual Assistant vary depending on a company’s needs. 

In general, Calendar Management Virtual Assistants have the following duties:

• Calendar management—A Virtual Assistant can organize your schedules so you can work more efficiently. Some of their main duties include managing and updating calendars using time management software, booking appointments and rescheduling or canceling them when needed, prioritizing tasks based on urgency and importance, and setting up automated reminders 
• Travel planning—If you travel a lot for business, you know how stressful organizing each trip can be, especially if you’re meeting with potential clients or stakeholders. A Virtual Assistant can help make the experience more enjoyable by finding the best travel deals, booking tickets, reserving accommodation, and assisting you with the organization of travel documents (even on short notice). They can even recommend the best restaurants and attractions if needed
• Event planning—Hosting events is important for promoting your business, but it can be both stressful and time-consuming. Instead of wasting hours trying to find the perfect venue and caterer, designing and sending invitations, and promoting the event on your social media accounts, you can delegate those tasks to a Virtual Assistant 

How Much Does It Cost To Hire a Calendar Management Virtual Assistant 

When estimating the cost of hiring a Calendar Management Virtual Assistant, you must consider factors such as a candidate’s skills, experience, education, geographic location, and similar. On average, Virtual Assistants earn $67,115 a year, according to ZipRecruiter.

Cost-efficiency is one of the major benefits of outsourcing certain tasks to a Virtual Assistant. Since you only have to pay them based on the workload, you will save a lot of money you’d otherwise spend on an in-house employee’s monthly salary and other expenses (e.g., health insurance, retirement plan, office space, etc.).

Besides being a more affordable alternative than full-time employees, other reasons to hire a VA include:

• Access to an international talent pool—Hiring remotely means that you can pick a VA from anywhere in the world and at any price point. You will be able to find competent candidates without being limited by your business’s geographic location
• Efficiency—Virtual Assistants rely on clients’ feedback for their future job opportunities, which is why they strive to complete all tasks as quickly as possible without compromising the quality of their work. The better they perform, the higher their chances of being hired again
• Flexible work arrangement—Instead of having to hire a full-time employee for tasks that can be done quickly and don’t require a 40-hour workweek arrangement, you can engage a VA on a short-term basis and pay them only for the hours worked

Expert Tips on Hiring a Calendar Management Virtual Assistant

While hiring a Calendar Management VA comes with many advantages, selecting the right candidate for your company can be challenging since you’re hiring remotely. 

We grew our team from 1 to 45 people in less than two years, and we worked with Virtual Assistants along the way. If you need help hiring the right VA, consider the following tips:

1. Write a specific job ad—A clear and concise job description can make all the difference when it comes to attracting qualified vs. unqualified candidates. Besides informing interested applicants about the role’s requirements and expectations, it will also help reduce the number of unsuitable applications you receive
2. Test the applicants—A candidate’s portfolio/profile is not the best way to gauge whether they are truly skilled for the job in question. Applicants usually spruce up their resumes and portfolios, which is why it’s important to test all candidates before proceeding to the next hiring stages
3. Choose carefully—When evaluating your options, you need to ensure that the Virtual Assistant you choose can execute on the assigned tasks without being micromanaged and that they can be trusted with sensitive company information (logins, passwords, calendars, etc.)
4. Automate your hiring processes—Without a proper tool, recruiting new employees can be extremely time-consuming. You can streamline most of the work with the help of an automated hiring funnel like Workello, and reduce hiring costs by 50%

Hire a Reliable Calendar Management Virtual Assistant, Faster

You can think of Workello as the perfect virtual hiring assistant. Our fully automated hiring funnel is the product of countless hours, over $100,000, and dozens of iterations. With Workello, you can automate testing, scheduling, and email correspondence with candidates so you can focus on scaling your business and maximizing revenue. 

Here’s how Workello makes hiring a Calendar Management Virtual Assistant a breeze:

1. Signup for a free Workello account and launch your automated, pre-configured hiring funnel in less than 3 minutes
2. Post your job ads across LinkedIn, Monster, Facebook, Indeed, and all your other hiring channels and link to your Workello job ad
3. See all your candidates in a single, unified Workello dashboard, regardless of which hiring channel they applied from
4. Reject, test, interview, and send offers to Calendar Management Virtual Assistants with a single click 
5. Filter out unqualified candidates with Workello’s built-in testing feature
6. Trigger automated emails and move candidates through your hiring funnel simply by changing their status from a drop-down menu 
7. Minimize transactional questions by enabling candidates to see a live status page that tells them exactly which stage of your hiring funnel they are in

Don’t waste hundreds of hours looking for a perfect Calendar Management Virtual Assistant that’s supposed to save you valuable time. Set up a fully automated hiring funnel with Workello, cut your hiring costs by 50%, and start accepting ideal candidates today! 

Signup now and review 5 Calendar Management Virtual Assistant tests for free.