What Is a Real Estate Virtual Assistant?

A Real Estate Virtual Assistant is an independent contractor who handles various administrative tasks, leaving real estate agents and brokers with more time to focus on meeting with clients and other important duties.

Some of the main responsibilities of Real Estate Virtual Assistants include gathering and filing documentation, answering calls, replying to emails, interacting with other realtors, as well as researching real estate listings and keeping up-to-date on the latest trends in the industry. 

Since a Real Estate Virtual Assistant handles the logistics of your business, this should leave you with enough time to put all your energy into closing deals and building relationships with clients that will help increase your revenue.

You should consider hiring a Virtual Assistant for numerous reasons, some of which include:

• Saving more money compared to having a full-time employee
• Access to an international talent pool, allowing you to hire a skilled VA quickly, at any price point
• Not having to provide office space and equipment or pay any expensive benefits

What Does a Real Estate Virtual Assistant Do?

Not all Real Estate Virtual Assistant will have the same responsibilities. Their exact duties will depend on the company they work for and the specifics of the contract they sign with the employer. 

The list below shows you some typical responsibilities of a Real Estate Virtual Assistant:

• Scheduling appointments—The VA will schedule meetings with partners, clients, and other realtors, manage your work calendar, handle timetables, and make sure attendees are notified of upcoming appointments
• Reconciling data—Your VA will also sort through your contact list, check whether all the information is correct, and identify and correct errors. Handling these tasks on your own takes time, and it’s something you can easily delegate to another skilled individual who works remotely
• Researching listings and real estate market trends—Your Real Estate VA is responsible for researching property ownerships and deed types, examining establishments close to the property, and searching properties with good pricing. As the VA handles the logistics, you will have more room to concentrate on other aspects of your business, such as creating a solid marketing campaign
• Editing photos—Real Estate VAs need to have photo-editing skills in order to create accurate and appealing images of the properties. They will also edit your listing photos for print and web publications. This way, you won’t have to hire a dedicated photo editor or spend time and money learning how to use photo editing software
• Managing your social media platforms— VAs can handle your agency’s social media profiles, nurture the relationships you have with existing clients, and help raise awareness of your agency to generate new leads. They can upload property photos and engage interested parties by addressing their concerns and replying to their inquiries

How Much Does It Cost To Hire a Real Estate Virtual Assistant?

The average salary for a Real Estate Virtual Assistant depends on several crucial factors, such as their previous experience, level of education, skill set, as well the scope of work they’ll have to perform for your company. 

In the United States, the typical annual salary for a Real Estate Virtual Assistant is $51,000, as reported by ZipRecruiter.

VAs receive remuneration by the hour or per project for completed work. You don’t have to pay them any regular employee benefits. This means that you don’t need to set aside additional money for payroll taxes, overtime pay, sick leave, insurance, or office space and equipment.

Another great cost-related benefit of having a VA has to do with the turnover cost. An employer could lose a lot of money if a full-time employee decides to suddenly leave the company. They’d have to find, hire, train, and educate a new one, losing both time and money in the process.

None of that is relevant when you decide to part ways with a Real Estate Virtual Assistant. If the VA stops working for your company, you can find another, equally skilled professional to replace them in no time since you have access to a global talent pool.

Expert Tips on Hiring a Real Estate Virtual Assistant

The services a Virtual Assistant provides can be a great boon to any company, but the process of hiring a remote contractor isn’t always smooth sailing, especially if you’re doing everything manually. 

Keep in mind that you’ll likely be sharing sensitive company information with this professional—so you need to find someone competent and reliable. If you need to train them beforehand and micromanage their activities, you’ll end up wasting valuable time you could’ve spent on more crucial tasks—which defeats the purpose of hiring a VA in the first place.

Here are some tips you should keep in mind when hiring a Virtual Assistant:

1. Be specific with your job description—You need to meticulously state all the responsibilities candidates will have in your company, as well as what skills they need to possess in order to complete these tasks successfully. This will help you narrow down your list of the most qualified candidates while filtering out those who do not meet your hiring criteria
2. Test and interview dozens of candidates—You should thoroughly evaluate all applicants if you want to filter out those who aren’t a good fit for your company. It’s never a good idea to rely solely on their portfolios, as they are rarely a true reflection of the candidates’ abilities
3. Spend more time filtering out sub-par applications—If you take your time to assess each candidate, you will improve your chances of hiring a skilled professional. It’s better to invest more time into finding a good candidate who ticks all the boxes than having to waste both time and money on unskilled VAs who lack the experience to perform well in the role
4. Don’t make your decision based on low rates—While it might seem expedient to hire a VA at the lowest possible rate, this will undoubtedly prove to be a bad decision in the long run. The candidate could be inexperienced or underskilled, and might turn out to be a liability to your company. That’s why you should look for the most qualified candidate, even if the cost of a skilled Virtual Assistant is slightly higher

Hiring manually is tedious, time-consuming, and chaotic. You’ll have no way to track where candidates are in your hiring funnel and will be swamped by transactional emails from candidates asking the same questions about their application status. 

Finding a qualified applicant doesn’t have to be as complicated or time-consuming—if you use Workello! With our robust Applicant Tracking System, you can set up a fully automated hiring funnel in 3 minutes and hire a competent, reliable Real Estate Virtual Assistant in no time.

Hire a Reliable Real Estate Virtual Assistant, Faster

You can think of Workello as the perfect virtual hiring assistant. Our fully automated hiring funnel is the product of countless hours, over $100,000, and dozens of iterations. With Workello, you can automate testing, scheduling, and email correspondence with candidates so you can focus on scaling your business and maximizing revenue.

Here’s how Workello makes hiring Real Estate Virtual Assistants a breeze:

1. Signup for a free Workello account and launch your automated, pre-configured hiring funnel in less than 3 minutes
2. Post your job ads across LinkedIn, Monster, Facebook, Indeed, and all your other hiring channels and link to your Workello job ad
3. See all your candidates in a single, unified Workello dashboard, regardless of which hiring channel they applied from
4. Reject, test, interview, and send offers to Real Estate Virtual Assistants with a single click
5. Filter out unqualified candidates with Workello’s built-in testing feature
6. Trigger automated emails and move candidates through your hiring funnel simply by changing their status from a drop-down menu
7. Minimize transactional questions by enabling candidates to see a live status page that tells them exactly which stage of your hiring funnel they are in

Don’t waste hundreds of hours looking for a perfect Real Estate VA that’s supposed to save you valuable time. Set up a fully automated hiring funnel with Workello, cut your hiring costs by 50%, and start accepting ideal candidates today!

Sign up now and review 5 Real Estate VA tests for free.