What Is a Virtual Assistant Appointment Setter?

A Virtual Assistant Appointment Setter is an independent contractor whose responsibility is to handle your work calendar, manage timetables, and schedule appointments both internally and with your clients.

These professionals can also be tasked with maintaining rapport with clients, establishing appointment dates, confirming attendance, and sending out reminders to reduce the number of no-shows.

The main advantage of hiring a Virtual Assistant is that they are paid either by the hour or per project. This way, you won’t have to hire a full-time employee for a job that can be easily done in a couple of hours from a remote location.

Outsourcing non-crucial tasks also gives you the option of choose a competent Virtual Assistant Appointment Setter from a global talent pool at virtually any price point.

Having a VA in your organization means that you can focus on pitching your products, boosting sales, and expanding your business operations. Meanwhile, the Virtual Assistant Appointment Setter handles logistics and administrative tasks in the background.

What Does a Virtual Assistant Appointment Setter Do?

VAs provide a wide variety of services, but the exact responsibilities of a Virtual Assistant Appointment Setter depend on the requirements of the hiring organization. In most cases, they support other roles by taking care of time-consuming administrative and clerical tasks. This gives your other team members more time to dedicate to focus on other business-critical tasks.

Although their duties vary considerably from company to company, some of the main services Virtual Assistant Appointment Setters provide include the following:

• Scheduling appointments—If a potential customer shows interest in your products or services, it becomes the responsibility of the Virtual Assistant to set up an appointment between the interested customer and your Sales Manager. Once an appointment is set, you need to confirm it with both parties via either phone or email. They can also schedule appointments with your internal staff, as per your instructions
• Managing the calendar—Another responsibility of this role is to manage timetables, keep track of daily and weekly tasks, and send reminders to all appointment attendees. To successfully accomplish these tasks, familiarity with CRM software, such as Zoho and Hubspot, is mandatory
• Establishing good rapport with potential clients—A Virtual Assistant Appointment Setter is responsible for interacting with prospective customers and addressing their needs and demands. This means following up on leads, providing them with information on your company’s products, and engaging them further by explaining benefits of your products and services. A VA needs to possess excellent communication and interpersonal skills in order to “sell” your brand successfully to interested parties and get them to schedule a consultation call or a demo

How Much Does It Cost To Hire a Virtual Assistant Appointment Setter?

The average salary of a Virtual Assistant depends on multiple factors, such as a candidate’s previous work experience, qualifications, education, the current market rate, the scope of work, and the VA’s geographic location. The typical hourly rate for a Virtual Assistant Appointment Setter ranges between $13 and $16, in addition to commissions and performance-based bonuses.

A key advantage to hiring a Virtual Assistant is that there are no additional expenses on top of their hourly rates. 

When contracting a Virtual Assistant, you’re not obligated to:

1. Provide them with regular employee benefits, such as PTOs, sick days, and health insurance
2. Reimburse them for any additional expenses beyond the contractual working hours

A VA’s quotes can also easily fit into any company’s budget, since you have the option of hiring international workers at much lower rates on popular hiring platforms such as Upwork and Fiverr.

Expert Tips on Hiring a Virtual Assistant Appointment Setter

There are many benefits to hiring a Virtual Assistant Appointment Setter, but there are a few things you need to consider before contracting one. All Appointment Setters handle sensitive company information and have to deal with both current and potential clients, so you need to make sure that the candidate you hire is competent and reliable. 

Here are some tips to help you hire a top-skilled Virtual Assistant Appointment Setter:

• Be specific with your job description—When creating your Virtual Assistant Appointment Setter job ad, be as accurate and detailed as possible. List the exact qualifications, skills, prior work experience, and education that you expect from prospective candidates. This way, you will discourage unqualified candidates from applying, saving you time on going through dozens of sub-par portfolios and resumes
• Don’t focus on pay rates only when selecting a candidate—While it might seem enticing to hire candidates at the lowest possible rate, they may not have the experience, knowledge, and skills required to perform the job successfully. Hiring an incompetent candidate and having to constantly micromanage them and fix their mistakes defeats the purpose of outsourcing appointment setting to a VA
• Take your time interviewing candidates—When selecting the right candidate for the role, don’t rush the process by hiring the first applicant you talk to. It is wise to interview multiple candidates before extending an offer to anyone. This way, you’ll increase your chances of finding the most qualified one within a reasonable pay range. You should also test the candidates for specific skills to ensure they are the best fit for your business
• Optimize the recruitment process with Workello—The recruitment process can be extremely time-consuming—you have to shortlist candidates, send hundreds of follow-up emails, and keep track of the application status of each candidate. With Workello, you can automate every stage of your hiring process, so you can find a better, more affordable Appointment Setter Virtual Assistant 10x faster

Hire a Reliable Virtual Assistant Appointment Setter Faster

You can think of Workello as the perfect virtual hiring assistant. Our fully automated hiring funnel is the product of countless hours, over $100,000, and dozens of iterations. With Workello, you can automate testing, scheduling, and email correspondence with candidates so you can focus on scaling your business and maximizing revenue.

Here’s how Workello makes hiring a Virtual Assistant Appointment Setter a breeze:

1. Sign up for a free Workello account and launch your automated, pre-configured hiring funnel in less than 3 minutes
2. Post your job ads across LinkedIn, Monster, Facebook, Indeed, and all your other hiring channels and link to your Workello job ad
3. See all your candidates in a single, unified Workello dashboard, regardless of which hiring channel they applied from
4. Reject, test, interview, and send offers to Virtual Assistant Appointment Setters with a single click
5. Filter out unqualified candidates with Workello’s built-in testing feature
6. Trigger automated emails and move candidates through your hiring funnel simply by changing their status from a drop-down menu
7. Minimize transactional questions by enabling candidates to see a live status page that tells them exactly which stage of your hiring funnel they are in

Don’t waste hundreds of hours looking for a perfect Virtual Assistant Appointment Setter that’s supposed to save you valuable time. Set up a fully automated hiring funnel with Workello, cut your hiring costs by 50%, and start accepting ideal candidates today!

Sign up now and review 3 Virtual Assistant Appointment Setter tests for free.