What Is a Virtual Assistant in Database Management?

A Virtual Assistant in Database Management is an independent contractor providing services such as data entry, verifying existing data for accuracy, generating reports, etc. 

To make your business smooth sailing, sorting out the relevant data properly is crucial. Such data includes information on new customers, existing contacts, performance analysis data, inventory lists, pending and fulfilled order lists, and similar. Every business would benefit from having a skilled professional, whose services are affordable, to update their database with new information as needed and organize it neatly. This is where a Virtual Assistant in Database Management can jump in. 

Most young businesses are run by a single person or a small team where it’s not unusual for an individual to juggle multiple responsibilities, ending up experiencing burnout and neglecting business-critical tasks since they’re focused on the small, tedious tasks they could use some help with. By hiring a Virtual Assistant, you’re also handing over the mundane tasks to someone else so you can focus on the business essentials such as product design and delivery, customer relationships, developing strategies for increasing competitiveness, etc.

While you can also hire a full-time worker to perform such duties, these tasks often don’t require a full 8 hours of work each day. Engaging a Virtual Assistant periodically lets you only pay for the hours worked, or on a project-basis, whereas a full-time employee would have to be on your payroll, regardless of the scope of work. Additionally, opting for a VA means there is zero overhead, since you won’t need to provide sick leave, PTO, or paid holidays.

What Does a Virtual Assistant in Database Management Do?

Depending on the specific business demands, Virtual Assistants in Database Management will perform different tasks. There are still some services they commonly provide, such as:

• Executing data entry—They create data storage and retrieval systems, enter the data, and manipulate it by using formulas to produce desired results. This way, a Virtual Assistant can free up a significant amount of time for the core tasks such as maintaining relationships with current or potential collaborators
• Performing data quality check—They’re in charge of ensuring databases contain correct data, clear of any mistakes, such as double entries, that could lead to incorrect final results. Such tasks require considerable time and effort, as well as superb attention to detail. It would be nearly impossible for a business owner to handle this task without neglecting other business-critical duties
• Monitoring data access—VAs can provide various access levels to different team members to ensure that only authorized personnel can view and modify the data. They may also periodically update data access, to restrict access to former employees after termination, for example, or provide access to new hires. This helps maintain data security and prevents data breaches. 
• Creating reports, graphs, and other visuals—Virtual Assistants are skilled in generating all performance-related reports and know how to enhance their clarity by means of using graphs and images. Hiring a full-time employee would probably require additional training, while Virtual Assistants in Database Management are already proficient in the required software, and you can pay them based on the workload

How Much Does It Cost To Hire a Virtual Assistant in Database Management?

Virtual Assistants do not have a fixed salary. Instead, they offer certain rates, either on an hourly or project basis. Their rates are determined by a plethora of factors, such as their level of experience, industry-specific knowledge, the complexity of the tasks they’ll perform, and their geographic location (cost of living in their country), to name a few. 

The average cost of contracting a Virtual Assistant ranges anywhere from $10 to $25 per hour, according to Payscale, with the more experienced VAs with industry-specific knowledge and experience may charge upwards of $40 for an hour of work. 

A Database Management Virtual Assistant fits within that range, but it’s difficult to determine exactly how much money you’d have to set aside each month. That depends on the scope of work, as well as the rate you manage to negotiate with the VA of your choosing. 

For example, if you pay $25 for 4 hours of work each day, that would amount to about $2,200 per month. Keep in mind that this is the total cost, since you won’t be paying any benefits such as sick days, PTO, holidays, etc., and you won’t have to provide office space, equipment, or training. 

Apart from the cost-efficiency, here two other major reasons to hire a Virtual Assistant:

• You will have access to a huge talent pool—If you were to hire in-office, full-time employees, you’d be limited to your company’s geographic area. Since database management can be done fully remotely, you have the option to hire a VA from anywhere in the world. This access to a global talent pool allows you to find a Virtual Assistant whose skills perfectly match the requirements of the job, at virtually any price point
• Virtual Assistants’ performance is what sells their services—Since VAs are independent contractors, they don’t enjoy the same level of job security that most FTEs do. Instead, they often have to “hunt” for new clients—businesses willing to employ their services. To reliably find new business, VAs need to have a stellar reputation, which is heavily dependent on the reviews of companies that previously contracted them. That’s why most VAs are meticulous, punctual, and reliable

Expert Tips on Hiring a Virtual Assistant in Database Management

Hiring remotely is a challenge—you’ll likely attract a huge number of applicants as you’re hiring globally. This means you have to sift through hundreds of applications to find the ideal candidate. The last thing you want to do is hire a VA that lacks the core competencies necessary for the job, since any error regarding business-critical data can have far-reaching negative consequences on your business.

We expanded our remote team from 1 to 45 people in 18 months, working with dozens of VAs in the process. Here are a couple of valuable tips we’ve learned along the way that will help you streamline your hiring process and find a reliable, competent Virtual Assistant:

1. Be specific about your expectations—It’s crucial not to use vague, ambiguous statements when creating your job description. If you fail to specify the requirements and explain the responsibilities of the role in detail, you’ll get tons of applications for VAs of various experience and skill levels. Let potentially interested VAs know exactly what tasks you need them to handle and clearly set your minimum hiring standards
2. Test VAs skills before extending an offer—Check if candidates excel in everything that’s relevant to your daily operations, from language to the tools you use—a portfolio isn’t always a reliable indicator of their competence
3. Do not rush your decision—No matter how routine and tedious the task might be, you are looking for someone to handle your company’s data. That’s why you must be extra careful when choosing the right VA for the job. If you have to constantly micromanage them, QA their work, and fix mistakes after them, you’ll spend way more time than you would if you handled the task yourself from the get-go. 
4. Automate your recruitment process—You don’t have to go through all the bothersome stages of recruitment manually. If you set up an automated hiring funnel with Workello, you can streamline your hiring process, automate email correspondence with applicants, and move candidates through the hiring funnel with a single click—all from the same dashboard

Hire a Reliable Virtual Assistant in Database Management, Faster

You can think of Workello as the perfect virtual hiring assistant. Our fully automated hiring funnel is the product of countless hours, over $100,000, and dozens of iterations. With Workello, you can automate testing, scheduling, and email correspondence with candidates so you can focus on scaling your business and maximizing revenue.

Here’s how Workello makes hiring Virtual Assistants in Database Management a breeze:

1. Signup for a free Workello account and launch your automated, pre-configured hiring funnel in less than 3 minutes
2. Post your job ads across LinkedIn, Monster, Facebook, Indeed, and all your other hiring channels and link to your Workello job ad
3. See all your candidates in a single, unified Workello dashboard, regardless of which hiring channel they applied from
4. Reject, test, interview, and send offers to Virtual Assistants in Database Management with a single click
5. Filter out unqualified candidates with Workello’s built-in testing feature
6. Trigger automated emails and move candidates through your hiring funnel simply by changing their status from a drop-down menu
7. Minimize transactional questions by enabling candidates to see a live status page that tells them exactly which stage of your hiring funnel they are in

Don’t waste hundreds of hours looking for a perfect VA in Database Management that’s supposed to save you valuable time. Set up a fully automated hiring funnel with Workello, cut your hiring costs by 50%, and start accepting ideal candidates today!

Sign up now and review 5 Virtual Assistant in Database Management tests for free.