What is a Virtual Assistant Project Manager?

A Virtual Assistant Project Manager is an independent contractor that helps companies by devising strategies, delegating tasks, and handling all stages of a project’s life cycle.

While Virtual Assistant Project Managers can carry out a variety of duties depending on the specific project and the company’s needs, they typically manage project teams, develop and help implement processes, create timetables, determine deadlines, and write regular reports on project progress.

There are many reasons to hire a Virtual Assistant, but their biggest selling point is the fact that they can handle administrative tasks with the same aptitude and skillfulness as regular full-time employees, at a fraction of the cost. When it comes to VAs, you only pay for the completed work. This means you don’t have to provide office space or expensive equipment, or pay any benefits FTEs are entitled to, such as PTO, sick leave, insurance, and professional tax. 

In addition, Virtual Assistants usually work remotely, so you can select a suitable candidate from anywhere on the globe! This allows you to contract a talented, experienced Virtual Assistant Project Manager from a lower cost of living country at extremely affordable rates.

What Does a Virtual Assistant Project Manager Do?

Although the specific tasks of a Virtual Assistant Project Manager may vary from company to company, some of the services they offer usually include the following:

• Developing and executing projects—A Virtual Assistant Project Manager is in charge of devising a comprehensive project strategy, managing the project team, delegating specific tasks, and handling all aspects of project logistics
• Managing the project calendar—A well-organized Virtual Assistant Project Manager is responsible for handling timetables, keeping schedules, monitoring deadlines, and overseeing the progress of your projects. They will also provide regular updates on project progress
• Keeping track of the project budget and allocating resources—A Virtual Assistant Project Manager may also be in charge of determining the resources necessary to carry out a project successfully, as well as ensuring that all project-related spending is within budget

How Much Does It Cost To Hire a Virtual Assistant Project Manager?

The average annual salary of a Virtual Assistant depends on a few criteria, including their skill set, knowledge, experience, geographical location, industry-specific knowledge, as well as the current market rate.

According to ZipRecruiter, the average yearly payout for a Virtual Assistant Project Manager is $72,634 in the United States, which amounts to $35 per hour. The lowest national average for this role is $22,000, while only about 2% of Assistant Project Managers earn $137,500 per year.

Regardless of what rate you manage to negotiate with a Virtual Assistant of your choosing, they’ll still cost you way less than a full-time project manager. The main advantage of VAs over FTEs is the fact that you don’t have to provide any expensive employee benefits to your Virtual Assistant, such as PTO, sick days, insurance, etc. In other words, there is zero overhead cost when contracting a Virtual Assistant for the same job.

Expert Tips on Hiring a Virtual Assistant Project Manager

While there’s no doubt your business will greatly benefit from Virtual Assistant’s services, you should first consider a few factors before extending an offer to an independent contractor. 

We’ve scaled our team from 1 to 45 members in just 18 months, working with freelancers and virtual assistants along the way, so we know hiring inside-out.

Here are a few helpful tips we can offer that will help you find and hire the ideal Virtual Assistant: 

• Write a super-specific job description—Customize your job ad according to the specific requirements of the role in your organization. List out the necessary experience and level of education, as well as the skills required to perform the job efficiently. Doing this will discourage subpar applicants from applying, sparing you the need to trudge through dozens of lackluster resumes

• Evaluate as many candidates as possible—Don’t hire the first applicant you interview. To find a skilled professional who can match the needs of your organization, you need a base for comparison. That’s why you should meticulously test, evaluate, and interview dozens of VAs before you finally decide on who to hire. The applications you review and the more candidates you test, the greater the likelihood of finding the perfect fit for your current business needs!

• Make a decision based on more than low rates—Hiring a VA at the lowest rate you find can be tempting, but it might end up costing you a lot more in the long-run. Some of them might not have the required skills and could end up requiring more attention and training than you expected. They will also have access to your company’s sensitive information, so you need to ensure that they are trustworthy and competent individuals. That’s why you should always strive to get the most qualified VA, no matter the costs of hiring one

Hire a Reliable Virtual Assistant Project Manager, Faster

You can think of Workello as the perfect virtual hiring assistant. Our fully automated hiring funnel is the product of countless hours, over $100,000, and dozens of iterations. With Workello, you can automate testing, scheduling, and email correspondence with candidates so you can focus on scaling your business and maximizing revenue.

Here’s how Workello makes hiring a Virtual Assistant Project Manager a breeze:

1. Sign up for a free Workello account and launch your automated, pre-configured hiring funnel in less than 3 minutes
2. Post your job ads across LinkedIn, Monster, Facebook, Indeed, and all your other hiring channels and link to your Workello job ad
3. See all your candidates in a single, unified Workello dashboard, regardless of which hiring channel they applied from
4. Reject, test, interview, and send offers to Virtual Assistant Project Managers with a single click
5. Filter out unqualified candidates with Workello’s built-in testing feature
6. Trigger automated emails and move candidates through your hiring funnel simply by changing their status from a drop-down menu
7. Minimize transactional questions by enabling candidates to see a live status page that tells them exactly which stage of your hiring funnel they are in

Don’t waste hundreds of hours looking for a perfect Virtual Assistant Project Manager that’s supposed to save you valuable time. Set up a fully automated hiring funnel with Workello, cut your hiring costs by 50%, and start accepting ideal candidates today!

Sign up now and review 5 Virtual Assistant Project Manager tests for free.