What is a Virtual Recruiting Assistant?

A Virtual Recruiting Assistant is an independent contractor who assists companies remotely by managing various aspects of their recruitment process. Their responsibilities usually depend on the exact type of arrangement they have with an organization. Despite some variation, their core duties mainly include posting job ads, screening candidates, scheduling and conducting interviews, reviewing tests, as well as tracking the influx of applications from various hiring platforms.

A Virtual Recruiting Assistant can handle all the tedious administrative work behind the scenes, allowing you to focus all your energies into expanding your business and attracting new customers to your brand.

Another benefit is that Virtual Assistants are only paid for the hours worked. If you were to hire a full-time employee for the role, you’d have to pay them a fixed monthly salary, regardless of the scope of work. VAs are a much more cost-effective option when you need someone to take care of repetitive office tasks that don’t require the regular 8 hour investment.  And since Virtual Assistants provide their services remotely, you’ll also have access to a global talent pool from which to choose your ideal Virtual Recruiting Assistant!

What Does a Virtual Recruiting Assistant Do?

Virtual Recruiting Assistants can have varying responsibilities according to the needs and demands of the company and their employer. Depending on the industry the company operates in, VAs might be required to possess industry-specific knowledge to be able to adequately assess and screen candidates.

In general, the core duties of all Virtual Recruiting Assistants include the following: 

• Posting job ads and tracking applications—One of the most repetitive and tedious tasks that VAs can assist you with is posting job listings across a variety of different hiring websites. In addition, they will monitor these listings, manage incoming applications, and help you identify and filter out unsuitable candidates
• Screening candidates—A Virtual Recruiting Assistant can help you streamline the hiring process by carefully reviewing candidates and choosing them based on a list of job specifications provided by the employer. A skilled VA will fully focus on the candidates’ applications with attention to specific details, saving your executives precious time on going manually through dozens of resumes and portfolios
• Scheduling interviews—Depending on the number of applicants and open positions in your company, making candidate interviews fit into your schedule can be a hectic process. A Virtual Recruiting Assistant will make sure everything goes smoothly by setting up and tracking appointments, managing timetables, and ensuring attendance by reminding candidates of upcoming interviews 

How Much Does It Cost To Hire a Virtual Recruiting Assistant?

The average annual salary for a VA can vary based on a number of different factors, including their experience in the industry, level of education, qualifications, geographical location, and the type of work agreement they have with an employer.

According to ZipRecruiter, the typical annual salary of a Virtual Recruiting Assistant  in the U.S. is $40,548.

A VA is either paid by the hour or compensated a fixed sum once they complete a specific project. This type of arrangement can be very advantageous because you don’t have to provide them with any benefits, such as sick leave, insurance, holidays, or vacation time. 

Since Virtual Recruiting Assistants work remotely, they can be located anywhere in the world. This means you can tap into an international talent base and find a candidate who suits your business needs perfectly. This way, you’ll also save some money on office space and equipment! 

Expert Tips on Hiring a Virtual Recruiting Assistant

Businesses hire Virtual Assistants for a number of different reasons, mainly for their efficiency and cost-effectiveness. That said, when it comes to hiring a Virtual Recruiting Assistant, you can’t just hire the one with the lowest rates. You have to make sure that your chosen candidate possesses the right skills and experience to carry out the job competently. But it’s equally important to find someone dependable, as you’ll be entrusting them with sensitive business details.

Here are some expert tips for finding a top-performing Virtual Recruiting Assistant who is up to your company’s standards:

• Go into minute details with your job description—Make sure that your job description covers all the requirements and responsibilities of the position in your organization. List out job specifications, such as the necessary work experience, education, technical skills, and the exact duties they are expected to carry out. This will minimize the number of unskilled applicants in your hiring funnel while raising your chances of attracting a seasoned, top-performing Virtual Recruiting Assistant!

• Test as many candidates as you can—It’s a good idea to first evaluate as many candidates as possible before you make your choice on who to hire. However, don’t make the decision based solely on their portfolio/profile. Test them by providing them with a real-life situation they’ll encounter in the workplace and see how they would handle it. The more applicants you assess, the greater your chances of spotting and hiring a Virtual Recruiting Assistant who ticks every box on your job description!

• Set up an automated hiring funnel—Conducting recruitment manually is a tedious, time-consuming endeavor that can get quite expensive if you don’t have an efficient system in place. Thankfully, with Workello, you can set up a fully automated hiring funnel and streamline every aspect of the recruitment process. Workello helps you sort candidates by their status in your hiring funnel, send tests, schedule interviews, and extend offers to the best candidates—all with a few clinks from a single, unified platform. This drastically cuts down on hiring time and helps reduce hiring costs BY 50%, ultimately helping you find a better, more skilled VA, faster!

Hire a Reliable Virtual Recruiting Assistant, Faster

You can think of Workello as the perfect virtual hiring assistant. Our fully automated hiring funnel is the product of countless hours, over $100,000, and dozens of iterations. With Workello, you can automate testing, scheduling, and email correspondence with candidates so you can focus on scaling your business and maximizing revenue.

Here’s how Workello makes hiring a Virtual Recruiting Assistant a breeze:

1. Sign up for a free Workello account and launch your automated, pre-configured hiring funnel in less than 3 minutes
2. Post your job ads across LinkedIn, Monster, Facebook, Indeed, and all your other hiring channels and link to your Workello job ad
3. See all your candidates in a single, unified Workello dashboard, regardless of which hiring channel they applied from
4. Reject, test, interview, and send offers to Virtual Recruiting Assistant with a single click
5. Filter out unqualified candidates with Workello’s built-in testing feature
6. Trigger automated emails and move candidates through your hiring funnel simply by changing their status from a drop-down menu
7. Minimize transactional questions by enabling candidates to see a live status page that tells them exactly which stage of your hiring funnel they are in

Don’t waste hundreds of hours looking for a perfect Virtual Recruiting Assistant that’s supposed to save you valuable time. Set up a fully automated hiring funnel with Workello, cut your hiring costs by 50%, and start accepting ideal candidates today!

Sign up now and review 5 Virtual Recruiting Assistant tests for free.